What Is a Virtual Data Room?

A virtual data room (VDR) is an online repository for secure sharing of digital documents. VDRs are cloud-based storage that is paired with security, allowing users to access shared data on any device online, at any moment. VDRs let companies share data more easily and securely as compared to physical data room or other methods for sharing data digitally.

A modern virtual data room includes a variety of document-specific security features that ensure granular control over who can print, save or even view the specific file. It should also feature a search feature that can find data in documents and files, including PDFs, and produce intelligent results. It should also come with the capability of processing documents to convert handwritten text, paper documents and text stored in images into a digitally readable format. It should be able monitor and record user actions from page-level to giving a complete audit for compliance purposes or for use in disputes.

Because many users will be new to the windscribe vs tunnelbear platform, it’s essential that a VDR provider offers extensive user onboarding and training sessions. This could include videos, webinars or other online interactive sessions. It is also essential that the VDR permits seamless integration with popular productivity tools, such as software for managing projects, communication platforms and document editing software. This will enable better navigation and more efficient collaboration. It must also be compatible with mobile devices as well as cross-platform platforms to make it easier for remote users to work.